Event Coordination

Event Coordination

From advance planning to post production operations

As a professional conference organizer, American Access manages our clients’ sponsored events from start to finish. Your conference or seminar, event or exhibition booth is in reliable hands from the planning stage to post production operation. We will completely coordinate everything you need for your overall projects. There are countless conventions and conferences held throughout the year in North America, Central and South America, and Europe. At these venues there are seminars to learn the latest industry information, exhibitions to introduce the latest products and opportunities to network with government officials and industry leaders. These events are vital to researching the latest industry trends and expanding into foreign markets thereby creating networks and developing new clients.

Event / Conference / Seminar Management

For all of your sponsored events from seminars to social gatherings, American Access will assist at all stages, from preparation to operation. We’ll find the venue for your event, set up rooms and stages. We’ll organize catering (for receptions, luncheons, etc.), audio-visual equipment and entertainment. We will arrange for interpreters and interpreting equipment, coordinate transportation services and create operation manuals. We provide every service to meet the clients’ needs including working as your administrative offices for the event.

Booth Construction and Management Assistance at Trade Shows

When our client is an exhibitor, we will coordinate the entire experience from the booth design plans, to construction and management. American Access will also honor requests for partial involvement, like only booth construction or just booth management.

Trade Show Participation Assistance

Our Japanese staff has a wealth of experience and handles everything from advance support to on-site accompaniment. When clients participate in trade shows to research future exhibitions or new products, we can research competing products and price points, provide industry and company analysis, survey attendees, and gather intelligence on new products.